PFCM Trader Application & Booking Form

This is the official trader application and booking form for the Pentagon Food & Craft Market (PFCM). Please complete all sections carefully. Applications are reviewed for compliance, suitability, and space availability.

8–12 minutes

Handmade, craft, food and drink traders

Insurance, compliance documents (food traders)

Before You Apply

Please note:

This is a formal application and booking request, not a guarantee of a pitch.

All applications are reviewed for compliance and suitability.

Food traders must meet UK food safety and hygiene requirements.

Public Liability Insurance (minimum £2,000,000) is mandatory.

Incomplete or inaccurate applications may be rejected.

If approved, you will receive payment instructions and next steps by email.

Trader Application Form

Please complete all steps. You can review answers before submission.

PFCM Trader Application & Booking Form

Trader Identity & Contact Details
Nature of Handmade Goods to Sell (Categories)
Food Business Compliance
Health & Safety
Public Liability Insurance
Trading Frequency & Table Requirements
Declarations & Agreement
Final Submission

Step 1: Your Contact Details

Please provide your personal and business contact information.

First Name

Last Name

Business / Trading Name

Phone Number

Email Address

Contact Address

Postcode

Website (Optional)

Facebook Business Page URL (Optional)

Instagram Handle (Optional)

Step 2: What Will You Sell at the PFCM?

Select the product categories that best describe your 'handmade by you' goods (80%) + 'handmade not by you' (20%) goods. Maximum 3 categories.

Craft Product Categories (Select up to 5)

Ceramics & Pottery

Woodwork & Carpentry

Glasswork

Metalwork & Blacksmithing

Leatherwork

Fine Art & Prints

Photography

Jewellery & Accessories

Textiles & Clothing

Bags & Leather Goods

Home Décor & Furnishings

Candles & Fragrances

Plants & Flowers

Garden & Outdoor

Stationery & Paper Goods

Books & Zines

Beauty & Skincare (Non-food)

Children's Items & Toys

Pet Products

Baked Goods & Confectionery

Hot Food & Street Food

Fresh Produce & Preserves

Drinks & Beverages

Vintage & Upcycled Goods

Other Handmade Crafts

Other (please specify)

⚠️ Important:

You may only sell goods within your approved categories
Duplicate products at the market are not permitted – we aim to provide variety for customers
All goods must comply with the Consumer Protection from Unfair Trading Regulations 2008

Step 3: Food Business Compliance

If you will be selling food or baked goods, please complete this section.

Will you be selling food, baked goods, or drinks at the market?

Yes

Is your food business registered with your local authority or Medway Council?

Yes

Do you have a Food Hygiene Rating for your food business that you can display at your stall?

Yes – Rating 5

Yes – Rating 4

Yes – Rating 3 or below

No – Not yet rated

Not applicable

Do you have a documented Food Safety Management System (e.g., Safer Food Better Business)?

Yes

Will you need to store or transport chilled/frozen items?

Yes

Will you be cooking or reheating food at the market?

Yes

Can you provide adequate hand-washing facilities at your stall?

Yes

Please describe how you will protect food from contamination

Upload Food Hygiene Certificate for your food business (PDF, JPG, or PNG – max 5MB)

Choose File

⚖️ Legal Requirement:

All food traders must comply with:

Food Safety Act 1990
Food Hygiene (England) Regulations 2013
Regulation (EC) No 852/2004 (retained EU law)

Failure to comply may result in immediate removal from the market.

Step 4: Health & Safety

Please confirm you understand your health and safety responsibilities.

Have you completed a risk assessment for your trading activities?

Yes

Please describe any risks associated with your trading activities

Upload Risk Assessment Document (Optional)

Choose File

📋 Legal Reference: Health and Safety at Work etc. Act 1974

You are responsible for ensuring your trading activities do not pose a risk to yourself, other traders at the Pentagon Food & Craft Market, Pentagon Shopping Center, or members of the public.

Step 5: Public Liability Insurance

All traders must have valid Public Liability Insurance with a minimum cover of £2,000,000.

Do you have Public Liability Insurance with minimum £2,000,000 cover?

Yes

Insurance Provider Name

Policy Number

Policy Start Date

Policy Expiry Date

Upload Public Liability Insurance Certificate for Your Handmade Craft Business

Choose File

🚫 MANDATORY REQUIREMENT

Traders without valid Public Liability Insurance (minimum £2,000,000) will NOT be permitted to trade under any circumstances.

Reference: Occupiers' Liability Acts 1957 & 1984

Step 6: Trading Frequency & Table Requirements

Tell us how often you'd like to trade and how much stall space (measured in 6 ft trestle table) you need.

How often do you plan to attend the market?

Weekly

Fortnightly

Monthly

Quarterly

Occasional

How many 6ft tables do you require?

1 6ft trestle tables

2 6ft trestle tables

3 6ft trestle tables

4 6ft trestle tables

5 6ft trestle tables

6 6ft trestle tables

💰 Table Pricing (per market day):

1 table: £15
2 tables: £28
3 tables: £40
4 tables: £52
5 tables: £65
6 tables: £85 (maximum)

Payment details will be provided upon application approval.

Step 7: Declarations & Agreement

Please read and confirm the following declarations.

Data Protection Consent

I consent to Pentagon Food & Craft Market collecting and processing my personal data for market administration purposes in accordance with UK GDPR and the Data Protection Act 2018.

Cancellation Policy

I understand that cancellations must be made at least 3 weeks before a booked market date to receive a refund. Late cancellations are non-refundable.

Terms & Conditions

I have read and agree to the Stallholder Terms & Conditions of this application/booking form

Declaration

I declare that all information provided in this application is true and accurate to the best of my knowledge. I understand that providing false information may result in my removal from the market and potential referral to relevant authorities.

Full Name (as signature)

Date of Signature

Emergency Contact Name & Phone Number

Step 8: Final Details & Submission

Almost done! Just a few more optional questions.

Do you have any accessibility requirements we should be aware of? (Optional)

How did you hear about Pentagon Food & Craft Market? (Optional)

📤 Ready to Submit?

By clicking Submit Application, your application will be sent to our team for review. You'll receive an email confirmation shortly, and we'll be in touch within 5 working days.

What happens after you submit?

• You will receive an email confirmation

• Our team reviews applications within 5 working days

• You may be contacted for clarification or documents

• Approved traders receive booking and payment instructions.

Please do not submit multiple applications.

Questions about your application?

Email us at info@tobiakiode.com and include your "PFCM Enquiry + Business/Trading name" in the subject line.

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PFCM Trader Application & Booking Form

Step 1: Your Contact Details

Step 2: What Will You Sell at the PFCM?

Step 3: Food Business Compliance

Step 4: Health & Safety

Step 5: Public Liability Insurance

Step 6: Trading Frequency & Table Requirements

Step 7: Declarations & Agreement

Step 8: Final Details & Submission

📤 Ready to Submit?

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